Privacy Policy for PULSE by CartesIA

Last Updated: June 28, 2025

1. Introduction

Welcome to PULSE by CartesIA ("Company", "We", "Us", "Our"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our PULSE application (the "Service").

This policy is compliant with the General Data Protection Regulation (GDPR). By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Data Controller

The data controller responsible for your personal data is:

Cartesia S.R.L.
Pisa (PI) Largo Lucio Lazzarino 1
Italy
Email: [email protected]

3. Information We Collect

We collect information that you provide directly to us and information that is automatically collected when you use our Service.

3.1. Data You Provide Directly

Username: When you join a polling session, we ask you to provide a username. This is used to identify you within the session and display your participation. You are free to choose any username and are not required to use your real name.

3.2. Data We Collect Automatically (Usage Data)

When you access the Service, we may automatically collect certain information about your device and usage, including:

Device and Connection Information: Your IP address, browser type, browser version, operating system, and device identifiers.
Usage Data: The pages of our Service that you visit, the time and date of your visit, and the time spent on those pages.

4. Cookies and Local Storage

Our Service uses cookies and local storage to function and to improve your experience. Cookies are small data files stored on your device. You are given a choice to consent to our use of cookies when you first visit the site.

4.1. Cookies We Use

We categorize our cookies as follows:

Cookie Name	Type	Purpose	Duration
pulse-cookie-consent	Strictly Necessary	Stores your cookie consent preference for our website. This is essential to remember your choice and not ask you on every visit.	150 days
pulse-jwt	Strictly Necessary	An authentication token (JSON Web Token) that keeps you logged into a polling session. It allows you to participate without needing to re-enter your username.	12 hours (Session)
_ga, _ga_*	Analytics (Optional)	These cookies are set by Google Analytics. They help us understand how users interact with the website by collecting and reporting information anonymously. These are only set if you "Accept all cookies".	Up to 2 years

4.2. Local Storage

We use your browser's local storage to save your user interface preferences, such as your choice of a light or dark theme (`vite-ui-theme`). This is not a cookie and data is not sent to our servers.

4.3. Managing Your Preferences

You can change your cookie preferences at any time. Most web browsers allow you to control cookies through their settings. However, if you block strictly necessary cookies, some parts of our Service may not function correctly.

5. Google Analytics

If you provide your consent by clicking "Accept all cookies", we use Google Analytics to analyze the use of our website. Google Analytics gathers information about website use by means of cookies, which is then used to create reports about the use of our website.

The information collected is processed in a way that does not directly identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Google's privacy policy is available at: https://policies.google.com/privacy. You can also opt-out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on, available at: https://tools.google.com/dlpage/gaoptout.

6. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds under GDPR:

Performance of a Contract: Providing the polling service to you, which includes using your chosen username to identify your votes within the session.
Legitimate Interest: Using strictly necessary cookies to ensure the security and functionality of our Service.
Consent: Using analytics cookies to improve our Service. You provide this consent via our cookie banner and can withdraw it at any time.
Legal Obligation: We may need to process your data to comply with legal or regulatory obligations.

7. Data Retention

We retain your data only for as long as necessary for the purposes it was collected:

Session Data (Username and Votes): This data is retained until the administrator of the event deletes it or resets the application.
Cookie Data: Retention periods are specified in the cookie table above.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

The right to access: You can request copies of your personal data.
The right to rectification: You can request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
The right to erasure (right to be forgotten): You can request that we erase your personal data, under certain conditions.
The right to restrict processing: You can request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing: You can object to our processing of your personal data, under certain conditions.
The right to data portability: You can request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
The right to withdraw consent: You can withdraw your consent at any time where we relied on your consent to process your information.

To exercise any of these rights, please contact us at [email protected].

9. Data Transfers

Your information may be transferred to — and maintained on — computers located outside of the European Economic Area (EEA). Specifically, our use of Google Analytics may involve the transfer of data to the United States. We ensure such transfers are protected by appropriate safeguards, such as the EU-U.S. Data Privacy Framework or Standard Contractual Clauses, to ensure your data is treated securely and in accordance with this privacy policy.

10. Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

11. Children's Privacy

Our Service does not address anyone under the age of 16. We do not knowingly collect personally identifiable information from children under 16. If you are a parent or guardian and believe your child has provided us with personal data, please contact us.

12. Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top. You are advised to review this Privacy Policy periodically for any changes.

13. Contact Us

If you have any questions about this Privacy Policy, you can contact us:

By email: [email protected]
By mail: Pisa (PI) Largo Lucio Lazzarino 1, Italy